If your repository doesn’t accurately represent your organization's hierarchical structure, for example you want to limit what departments you can see in the Explorer or you want to use different wording - not to worry. Here at Altmetric we’re able to configure your EFI integration to support reading your departmental structure from an external service rather than taking it directly from your OAI-PMH feed - giving you the freedom and control to see exactly what you want in the way that makes the most sense.

Using this documentation as a guide, you’ll just need to create either a JSON or CSV file that matches our specification and then have it hosted somewhere publicly accessible ready for our system to consume.

The integration supports any HTTPS service which means that you’ll be able to use popular services like Dropbox, Google Drive or your own hosting infrastructure.

The OAI-PMH feed sync is scheduled to run weekly which means that we’ll update your departmental structure at the same time as your research outputs and authors. Any changes to the file will automatically be processed by us and appear within the Explorer the next day.

That’s it - when you’re ready for us to start consuming this new endpoint please contact us to let us know. We’ll then perform a few checks to get things tested before making the changes live.

So whether you are a new client currently in the onboarding stage or you’re an existing one looking to make some changes to your OAI-PMH feed - we’re here to help. If using a CSV/JSON file to populate departments in the Explorer is something that you are interested in please feel free to reach out to us and we’ll be happy to answer any questions.

! All headers are required ! All headers must appear in the exact order case as describedIf no parent_id is supplied there must still be a comma after the id field (column count should be three) We recommend quoting values to ensure that the column count remains consistent

Below is an example of how a basic ListSet would look when converted to JSON and CSV.

{
  "hits": [
    {
      "name": "Lilliput University - EMEA",
      "id": "lilliputuniversity-emea",
      "parent_id": null
    },
    {
      "name": "Faculty of Science",
      "id": "facultyofscience",
      "parent_id": "lilliputuniversity"
    },
    {
      "name": "Lilliput University - US",
      "id": "lilliputuniversity-us"
    }
  ]
}

CSVname,id,parent_id "Lilliput University - EMEA","lilliputuniversity-emea", "Faculty of Science","facultyofscience","lilliputuniversity-emea" "Lilliput University - US","lilliputuniversity-us",

Below is a screenshot of how this department hierarchy would look when viewed in the Explorer.

For DiVA, we obtain the department names from a specific XML tag name type="corporate" authority="abc" associated with paper (where authority matches your institution). Below is an example of how we would convert this into JSON and CSV.

<name type="corporate" authority="tuu" xlink:href="001">
    <namePart>Testa universitet</namePart>
    <namePart>Medicinska fakulteten</namePart>
</name>

! Note ! If department translations/renaming or re-mapping is required, substitute the nameParts in the table above with the finalised department names.

{
  "hits": [
    {
      "name": "Testa universitet",
      "id": "tuu_0001",
      "parent_id": null
    },
    {
      "name": "Medicinska fakulteten",
      "id": "tuu_0011",
      "parent_id": "tuu_0001"
    }
  ]
}

name,id,parent_id
"Testa universitet","tuu_0001",
"Medicinska fakulteten","tuu_0011","tuu_0001" 

This will create a two level department hierarchy, with Testa universitet as the parent and Medicinska fakulteten as the immediate child department.